top of page
What is an Apostille?
An Apostille is an international certificate attached to a document to verify its authenticity for use in foreign countries.
As of January 11, 2024, Canada officially joined the 1961 Hague Apostille Convention. This means that instead of a lengthy multi-step "legalization" process involving embassies and consulates, Canadian documents can now receive a single "Apostille" certificate. This certificate confirms the legitimacy of the signature and seal of the official or Notary Public who signed your document, ensuring it is recognized by over 125 member countries.
Why is an Apostille Required?
An Apostille is required when you need your Canadian personal or business documents to be legally valid in a foreign country. Without this certification, foreign authorities may not recognize your documents, leading to delays in your international plans.
Common reasons for needing an Apostille include:
Employment: Securing a job or work visa abroad.
Education: Applying for university or professional accreditation.
Personal: Getting married, registering a birth, or settling an estate overseas.
Business: Executing contracts, opening foreign bank accounts, or granting Power of Attorney.
Which Documents Can Be Apostilled in Ontario?
In Ontario, the Official Documents Services (ODS) issues Apostilles for:
Notarized Documents: Powers of Attorney, Affidavits, and Agreements signed by an Ontario Notary.
Vital Statistics: Ontario-issued Birth, Marriage, and Death certificates.
Educational Documents: Diplomas and transcripts from Ontario universities and colleges.
Corporate Documents: Articles of Incorporation and certificates of good standing.
How the Process Works
Notarization: Most documents (except original government-issued certificates) must first be signed and sealed by a licensed Ontario Notary Public.
Application: The document is submitted to Official Documents Services (ODS) in Toronto or Global Affairs Canada (depending on the document type).
Issuance: Once verified, the Apostille certificate is permanently attached to your document, making it ready for international use.
Checklist for Your Appointment
When you meet with your Notary to start this process, please ensure you have:
[ ] The original document(s) to be notarized.
[ ] Valid government-issued photo ID.
[ ] The name of the destination country.
[ ] Any specific instructions provided by the foreign authority receiving the document.
bottom of page